Attendee Frequently Asked Questions

Below is a list of frequently asked questions regarding our symposium. Click on the question of interest and you will be directed to the answer.

Can't find what you're looking for? Contact AUVSI for more information.

General Information

Who can attend the conference?
What does my registration fee include?
Are the optional workshops included in my registration fee?
Does the one day exhibit hall registration include the proceedings?
Do registration fees include membership?
I’m planning to bring my family. What will the special event be for this year’s conference?
Can my spouse accompany me into the exhibit hall? What about my kids?
Will there be an Unmanned Systems Demonstration?
How do I get to the convention center?
Will there be space available at the convention center for private meetings?

Media

Will a press room be available to registered media?
How will I be informed of scheduled press conferences?
Will I be able to videotape or record any sessions?

Exhibitors

How many complimentary registrations are included in my booth purchase?
What is the difference between Exhibitor Full Registrant and Exhibitor Booth Personnel?
What is included in my booth space purchase?
When will I receive my exhibitor services manual?
When are the order forms due for ordering furniture, electrical and more for my booth?
How do I get a receipt for my booth payment?
What are the penalties for downsizing my booth?
What are the penalties for canceling my booth?
How do I gain access to the Exhibitor’s Lounge?
What are the regulations on hosting a reception at my booth?

General Information

Who can attend the conference?
What does my registration fee include?
Registration is open to all, and the registration categories include:

Registration Category Descriptions

Full Registrant

Civilian/Industry – Open to anyone wishing to attend AUVSI’s Unmanned Systems North America 2009.

Government – Open to anyone wishing to attend AUVSI’s Unmanned Systems North America 2009 who is a member of their country’s military, or who works for their country’s local or federal government.  This category does NOT include government contractors; contractors are considered Civilian/Industry for the purpose of determining registration fees.

Speaker – Open to those selected to present a technical session or poster session at AUVSI’s Unmanned Systems North America 2009. The speaker fee is only valid for one speaker per presentation.

All Full Registrant Category registration fees include the following:

Student – Open to anyone wishing to attend AUVSI’s Unmanned Systems North America 2009 who is enrolled as a full-time (carrying a course load of 12 credit hours or more) undergraduate student at an accredited college or university. A photocopy of a full-time student ID, with current semester validation, must be submitted with your registration.

The Student registration fee includes the following:

Exhibit Hall Only

Exhibit Hall Only–Open to those wishing to visit the exhibit hall only at AUVSI’s Unmanned Systems North America 2009. This registration category also applies to friends and family members who wish to accompany a conference attendee into the exhibit hall.

Exhibit Hall Only registrations are available by the day. The registration fee includes the following:

Exhibitor Booth Personnel–Open to those individuals whose company is exhibiting at AUVSI’s Unmanned Systems North America 2009; and which they are representing. A certain number of complimentary registrations are offered depending upon the amount of space purchased; anything above that must be paid registrations.

The Exhibitor Booth Personnel registration fee includes the following:

Are the optional workshops included in my registration fee?
No, the optional workshops are not included in the registration fee. There is a separate fee, which is broken out on the registration form.

Does the one day exhibit hall registration include the proceedings?
No, the daily exhibit hall registrations do not include the conference proceedings.

Do registration fees include membership?
Nonmember registration fees include individual membership through December 31, 2009 (exception: optional workshops and exhibit hall only do NOT include AUVSI membership).

I’m planning to bring my family. What will the special event be for this year’s conference?
This year's event will be a night of fun and entertainment but the location is to be announced at a later date. It promises to be a good time!

Can my spouse accompany me into the exhibit hall? What about my kids?
Only registered and badged attendees will be allowed admittance into the exhibit hall. Children under the age of 16 will not be admitted into the exhibit hall unless accompanied by an adult at all times. Children four and older will be required to register.

Will there be an Unmanned Systems Demonstration?
Yes, please check this website often for updates.

How do I get to the convention center?
For directions to the Washington Convention Center, please visit http://www.dcconvention.com/directions.aspx.

Will there be space available at the convention center for private meetings?
AUVSI has limited meeting space available for use during the conference by corporate members, sponsors and exhibitors. The following criteria apply to all requests:

To reserve space, email your request (include the date/time requesting) to Staci Butler (butler@auvsi.org).

Small, dedicated meeting rooms in the exhibit hall are also available to corporate members and exhibitors (as a sponsorship package) on a first-come, first-served basis. Please contact Gretchen West at west@auvsi.org or +1 703 845 9671 x203 to request pricing information.

Media

Will a press room be available to registered media?
There will be a press room conveniently located in the convention center and open during show hours. The room will be available for the media’s use only.

How will I be informed of scheduled press conferences?
Prior to the show, a schedule of press conferences will be emailed to all registered media. Onsite at registration and in the press room, there will be updated copies of the scheduled press conferences. Signage with the daily press schedule will also be available outside of the press conference room.

Will I be able to videotape or record any sessions?
Yes, you will be able to videotape and record the technical sessions.

Exhibitors

How many complimentary registrations are included in my booth purchase?
The number of complimentary registrations are dependent on your booth size:

Booth Space Number of Complimentary Registrations Included
100 sq. ft. 1 Exhibitor Full Registrant, 2 Exhibitor Booth Personnel
200 sq. ft. 1 Exhibitor Full Registrant, 3 Exhibitor Booth Personnel
300 sq. ft. 2 Exhibitor Full Registrants, 4 Exhibitor Booth Personnel
400 sq. ft. 2 Exhibitor Full Registrants, 8 Exhibitor Booth Personnel
500 sq. ft. 2 Exhibitor Full Registrants, 10 Exhibitor Booth Personnel
600 - 1000 sq. ft. 2 Exhibitor Full Registrants, 12 Exhibitor Booth Personnel
1001 - 1500 sq. ft. 3 Exhibitor Full Registrants, 12 Exhibitor Booth Personnel
1501 - 2000 sq. ft. 3 Exhibitor Full Registrants, 14 Exhibitor Booth Personnel
2001 - 2500 sq. ft. 3 Exhibitor Full Registrants, 15 Exhibitor Booth Personnel
2501 - 3000 sq. ft. 4 Exhibitor Full Registrants, 16 Exhibitor Booth Personnel
3001 - 3500 sq. ft. 4 Exhibitor Full Registrants, 17 Exhibitor Booth Personnel
3501 sq. ft. + 4 Exhibitor Full Registrants, 18 Exhibitor Booth Personnel

What is the difference between Exhibitor Full Registrant and Exhibitor Booth Personnel?
Exhibitor Full Registrant includes the following:

Exhibitor Booth Personnel includes the following:

When is my company description and entry due for inclusion in the Onsite Program?
Company descriptions for inclusion in the onsite program are due no later than Friday, June 6, 2009.

What is included in my booth space purchase?
Exhibit Hall Only Booth Fees Include:

Shell Scheme Package :
Available only for 10’x10’, 10’x20’ and 10’x30’ booths
Includes:

When will I receive my exhibitor services manual?
Exhibitors should receive their manuals approximately 60 days prior to the show.

How do I get a receipt for my booth payment?
Contact AUVSI at finance@auvsi.org or +1 703 845 9671 x215 to request a receipt for your booth payment.

What are the penalties for downsizing my booth?
All downsizing requests shall become effective when approved by Show Management. All downsizing requests must be made in writing to AUVSI. A fee of 50% of the difference between the cost of the original total exhibition fee and the downsized exhibition fee will be charged on any Show Management approved downsizing on or before February 13, 2009. The fee increases to 100% of the difference between the original total exhibition fee and the cost of the downsized exhibition fee after February 13, 2009. The above downsizing fees shall be in addition to the actual cost of the downsized exhibition fee.

Should an Exhibitor downsize, AUVSI reserves to right to move the exhibitor and place them in an appropriate size booth.

What are the penalties for canceling my booth?
All cancellations must be made in writing to AUVSI. There will be a cancellation fee of 50% of booth and/or static space cost if written cancellation is received by February 13, 2009. There will be a cancellation fee of 100% of booth and/or static space cost if written cancellation is received after February 13, 2009.

Credit to Exhibitor for Replacement Business. AUVSI shall mitigate its losses. If AUVSI is able to resell the cancelled booth and/or static space, the exhibitor will receive a full refund minus a $500 cancellation fee if the space is resold by February 13, 2009. If the space is resold after February 13, 2009, the exhibitor will receive a full refund minus a $1000 cancellation fee.

How do I gain access to the Exhibitor’s Lounge?
All exhibitors have complimentary access to the lounge. Non-exhibitors and guests of exhibitors will not be granted access. The lounge will be located in the back of the exhibit hall and will be open during set-up and public open hours.

What are the regulations on hosting a reception at my booth?
An exhibitor may host a reception at their booth but must follow Show Management’s guidelines. No reception/function can conflict with AUVSI’s official program (including plenary sessions, technical sessions, and/or meal functions). The reception must be open to all attendees – selective invitations are not permitted. All receptions will be at the exhibitor’s expense.