Frequently Asked Questions

Exhibit Space Only Includes:

• 8’ draped back wall (10'x10' booths only)
• 3’ draped side rail (10'x10' inline only)
• Two-line ID sign (44”x7”) with company’s name and booth number
• 2 Complimentary exhibitor registrations per each 100 square feet of exhibit space (upgrades to full conference registrations are available for a fee)
• Company listing in the official onsite program (if submitted by Friday, 24 June 2011)

Shell Scheme Package Includes:
Available only for 10’x10’, 10’x20’ and 10’x30’ booths

• Hard wall system (with blue/grey fabric panels – Velcro-friendly)
• Header sign
• Standard carpet (Grey)
• Track light with 1 head per panel
• 40”h side returns/panels
• Counter with sliding doors (40”h x 39”w x 18”d)
• Set-up and removal
• Opening Day Cleaning
• Prestige Conference Table
• (4) Prestige Side Chairs (grey)
• Power – 10amp/1000watt (outlet placed at the back wall; one outlet regardless of booth size)
• 2 Complimentary exhibitor registrations per each 100 square feet of exhibit space (upgrades to full conference registrations are available for a fee)
• Company listing in the official onsite program (if submitted by Friday, 24 June 2011)

Exhibit Booth Fees

OPTION	MEMBER	NONMEMBER	GOVERNMENT
Exhibit Space Only	$27 per square foot	$33 per square foot	$27 per square foot
10'x10' Shell Scheme Package (100 square feet)	$4,950	$6,050	$4,950
10'x20' Shell Scheme Package* (200 square feet)	$8,550	$10,450	$8,,550
10'x30' Shell Scheme Package* (300 square feet)	$11,250	$12,750	$11,250

Additional Fees

Option	Price
Corner Space Premium	$500 per corner space**
Multi-story Exhibit Fee	$25 per square foot
Sharers Fee	$1000 per sharing company
Static Display Fee	$10 per square foot***

All Fees are in US Dollars

* Booth space must be contiguous or it is considered a separate purchase.
** Fee does not apply to island booths.
*** You must be an exhibitor with booth space of 400 square feet or more. You must also be a member (Bronze level and higher) in current and good standing from the time of booking through the dates of the conference. Each exhibitor requesting a static space must reserve a minimum of 400 square feet in the display area.

Discounts:

• Member Prices apply only to AUVSI Corporate Members (Bronze level and higher). Membership must be current and in good standing from the time of booking your space through the dates of the conference. (Contact AUVSI to become a Corporate Member.)
• Government prices apply only to government agencies.

The 50% deposit is required with the contract to confirm your space. Without a 50% deposit, booths will not be confirmed.

The 50% balance is due by 25 February, 2011. All fees are due by this date. Those exhibitors with outstanding balances will not be able to move in or set up their booth when the show opens to move in.

Important Dates

All downsizing requests shall become effective when approved by Show Management. All downsizing requests must be made in writing to AUVSI. A fee of 50% of the difference between the cost of the original total exhibition fee and the downsized exhibition fee will be charged on any Show Management approved downsizing on or before Friday, 25 February 2011. The fee increases to 100% of the difference between the original total exhibition fee and the cost of the downsized exhibition fee after Friday, 25 February 2011. The above downsizing fees shall be in addition to the actual cost of the downsized exhibition fee.

Should an Exhibitor downsize, AUVSI reserves to right to move the exhibitor and place them in an appropriate size booth. No refunds will be given even if the original booth is resold.

All cancellations must be made in writing to AUVSI. There will be a cancellation fee of 50% of booth space cost if written cancellation is received by Friday, 25 February 2011. There will be a cancellation fee of 100% of booth space cost if written cancellation is received after Friday, 25 February 2011.

Credit to Exhibitor for Replacement Business: AUVSI shall mitigate its losses. If AUVSI is able to resell the cancelled booth space, the exhibitor will receive a full refund minus a $500 cancellation fee if the space is resold by Friday, 25 February 2011. If the space is resold after Friday, 25 February 2011, the exhibitor will receive a full refund minus a $1000 cancellation fee.

An exhibitor manual will be available to you online 90 days prior to the start of the show.

The Walter E. Washington Convention Center is located in Washington, D.C. Driving directions can be found here http://www.dcconvention.com/Visitors/DirectionsParking/GettingHere.aspx.

Parking information can be found at http://www.dcconvention.com/visitors/directionsparking.aspx.

The Exhibitor Lounge will be open during set-up and all show hours. The exhibitor lounge will have refreshments available to exhibitors only.

Champion Exposition Services will be our preferred vendor to handle your needs during the show. More information, including all order forms and contact information, will be available 90 days prior to the start of the show.

Questions can be directed to Champion Exposition Services at 1 800 723 1123 or +1 508 923 5200 or help@championexpo.com.

AUVSI offers several different ways to advertise at the show:

- Onsite Programs
- Hanging Banners
- And more!

Please contact Lisa Fick with any questions at +1 571 255 7779 or fick@auvsi.org.